By Taivan Acer
Whether you are an entrepreneur, a manager or a CEO, you can benefit from the expertise of a remote executive assistant. If you are considering hiring one, there are a few things you need to know.
Working from a remote location
Using a remote location for executive assistants is a growing trend in the business world. The flexibility of working from home can improve productivity and foster better mental health in employees. It can also save a company money on office space and labor costs.
A remote executive assistant can be hired on an ad-hoc basis. Some companies offer specialists, but they can be assigned for specific hours of the day. They may be hired to handle a certain task, such as handling CRM data or drafting a letter.
Executive assistants typically need to have seven years of experience. Some also have advanced training or professional certifications. These skills may set them apart in a competitive field.
When hiring an executive assistant, a company will do the vetting, allowing the client to see the skills and experience of the candidates. The company may also provide a secure way to share documents.
Anticipating requests
Having a remote executive assistant means you have to anticipate their needs. This isn’t to say that you need to be able to do everything yourself, but you do need to set boundaries. You should also try to keep in touch with your remote executive assistant on a regular basis. This can be done through scheduled check-ins and emailing.
One way to accomplish this is to create a calendar for your remote executive assistant. This will make sure you are aware of all upcoming meetings, as well as deadlines.
Another is to use a Kanban system to visualize workflow. This makes the process more explicit, and will be more efficient in the long run.
For example, using a Kanban system will enable you to track employee performance, as well as identify problems before they become major issues. It can even help you improve your requests.
Organizing your schedule
Organizing your schedule with a remote executive assistant can be a breeze. Not only do they help you accomplish more, but they can also cut down on office costs. The cost of an in-house staff can run up pretty quickly, especially if you are working from home. You can also find a few good apps to help you keep your calendar in order.
Using a task board to organize your daily tasks and meetings is a great way to ensure that you are not forgetting anything. You can use a Trello board for this purpose. It has some cool features, including Kanban board layouts and checklists. You can also add labels and attachments to your cards to keep things organized.
Keeping track of your meetings is a pain. You have to make sure that you know what time you need to arrive at your meeting, and when you can leave. You need to take into account things like traffic and weather conditions. If you can’t attend a meeting because of work, you need to let your boss know.
